To Ensure Accurate Reconciliation of a Cash Advance:

1. Create an Expense Report in the financial system using the information supplied on the Reimbursement Request form, receipts and documentation.
2. Select Expense Report, “Travel Authorization” option, and the “Apply Cash Advance” hyperlink.

What is the purpose of cash advance?

A cash advance allows you to use your credit card to get a short-term cash loan at a bank or ATM. Unlike a cash withdrawal from a bank account, a cash advance has to be paid back — just like anything else you put on your credit card. Think of it as using your credit card to “buy” cash rather than goods or services.

When to apply for cash advances in accounting?

Requests for cash advances in excess of $1,000 shall be referred to the Associate Controller or Director of Accounting and Financial Reporting for approval. Checks are printed on Wednesday and Friday of each week. Plan ahead appropriately in order to allow for Workflow approvals, voucher audit, and check processing.

Who is responsible for verifying cash advances?

All receipts will be verified on advances being cleared. Any questionable receipts will be referred to the Associate Controller or Director of Accounting and Financial Reporting.

Do you have to account for customer advance payments?

It is generally best not to account for a customer advance with an automatically reversing entry, since that will reverse the amount of cash in the following month – and the cash paid is still in the cash account.

Why is it important to manage petty cash advances?

Since every organization has multiple projects, business meetings, and travel expenditures, employees receive sufficient funds to cover their expenses. Managing these advances and subsequent expenses is pivotal to the company’s accounting. Improper or traditional cash advance management can expose the company to the following risks: